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How to Contact Philippine Embassy in Tokyo, Japan

Filipino immigrants in Tokyo, Japan, who require assistance from the Philippine government are encouraged to visit the country’s embassy. This embassy is located near Roppongi Station. It is only an approximately ten- (10) minute walk from Exit No. 3 of the said station.

This site is intended to provide information on the Philippine Embassy in Tokyo, Japan to visitors. There are numerous details concerning the service available for Filipinos to use in contacting the government. The Philippine embassy in the host country can act as a liaison and a facilitator for a variety of events and activities.

The Philippines’ embassy in Tokyo can assist Filipinos in Japan in better integrating into society. It can also arrange cultural events and provide useful information to attendees. The consulate’s services differ based on the country of residence and the consulate’s location. Continue reading to discover more about the Philippine Embassy in Tokyo and the services they offer.

How to Contact Philippine Embassy in Tokyo, Japan

Credits: Philipine Embassy in Japan

What is the Purpose of Tokyo Philippine Embassy?

The Philippines’ Embassy in Tokyo is located in the Roppongi District of Tokyo. It was opened in 1944 and is the first foreign embassy of the Philippines to be situated in Japan.

The Philippines’ embassy in Tokyo was established in 1975. It was the first foreign embassy of the Philippines.

The Philippines’ embassy in Tokyo is one of the busiest posts in the country’s Foreign Service. It is composed of various agencies of the government, which include the Department of Foreign affairs, the DTI, DND, DOT, DA, and the OWWA.  Aside from the embassy, the various social welfare agencies and institutions in Japan also help Filipinos in the country. This is beneficial for them as they start their new lives in Japan.

What are the services offered by the Philippine Embassy to Filipinos in Tokyo, Japan?

The Embassy of the Philippines is committed to advancing the interests of the Filipino people and its close ally, Japan. Its main foreign policy objective is to promote national security, development, and diplomacy.

Japan is also home to about 200,000 Filipinos. This country’s residents play key roles in various industries.

Listed below are the various sections that provide relevant services to the needs of Filipinos in Japan. These are:

  • Administration Section: The Administrative Section provides various support services to the various sections of the embassy.
  • Consular Section: The consular section of the embassy provides assistance to nationals and their families in various consular services. These include the issuance of passports and visas.
  • Cultural Section: The section is also responsible for the implementation of cultural programs and projects in support of the government’s goals and initiatives.
  • Economics Section: The Economics section carries out various activities related to Japan’s policies and economic developments.
  • Office of the Philippine Defense and Armed Forces Attache: Aside from improving the relationship between the Armed Forces of the Philippines and Japan, the two countries are also working on developing a bilateral security agreement. The Philippines’ Defense and Armed Forces attaché in Japan is a senior official who is tasked with coordinating the various activities and programs of the two countries’ defense agencies. He is also involved in coordinating the activities of the different branches of Japan’s Self-Defense Forces.
  • Philippine Overseas Labor Office: The Philippine Overseas Labor Office supports Filipino workers in Japan by facilitating their employment and encouraging their well-being.
  • Philippine Tourism Office: The Philippines’ Department of Tourism in Tokyo is in charge of marketing the Philippines to the Japanese market. This is in support of the country’s goal to become a major player in the global tourism industry.
  • Political Section: The Political Section of the Embassy is focused on Japan’s domestic political developments, its relations with the Philippines, and its participation in various international organizations.

Passport Services

Philippine passports are issued by the government of the Philippines to its citizens so they may travel freely and in case of need. This law was enacted to give its citizens the protection and rights they deserve.

The State is also mandated to safeguard the integrity and credibility of all the documents and procedures related to passports and travel documents.

The Philippine consulates abroad are responsible for processing the claims of Filipinos for citizenship and for issuing a Philippine passport.

The passport is still owned by the Philippine Government. It should be surrendered to the State when it is demanded.

Filipino citizens can obtain a Philippine passport after acquiring foreign citizenship. This process can be initiated after the retaking of their Philippine citizenship.

Important: Filipinos aged 18 and up will be granted electronic passports with a ten-year validity effective January 3, 2018. Minors will continue to receive e-passports with a five-year validity period.

Visa Services

The embassy provides work visas to individuals who intend to work in the Philippines. Your passport, a letter of guarantee from your employer, job order and recruitment agreement, ID photos, the company’s ID, and proof of financial ability are all required documents for visa applications. Nationals from both restricted and non-restricted countries are eligible to apply for a visa.

Important: Applications with incomplete requirements will not be accepted. The approved visa will be released after five working days.

Notarial And Authentication Of Documents

The Philippine Embassy in Japan offers notarial services to Filipinos living in the country. These include the preparation of notarial documents such as birth certificates, marriage certificates, and passport applications.

The Embassy cannot help individuals draft legal documents, such as wills and power of attorney. Some of the documents that require attestation are employment certificates, school documents, and NBI clearance. Aside from these, the embassy also offers notarial services for Filipinos.

Note: Japan, like the Philippines, is a signatory to the Apostille Convention. As a result, the competent authority in Japan will affix an Apostille on documents issued in Japan and intended for use in the Philippines. The Embassy is no longer physically affixing red satin ribbon (red ribbon) to documents brought to the embassy for legalization. Instead, the documents will now be bound through an eyelet. The Embassy has noted that this change will only be implemented in the appearance of documents. It is not applicable to the validity of the document. The Philippine Embassy in Vienna carries out notarial and legalization services for its clients in the context of the Vienna Convention.

Civil Registry

Marriage, birth, and death are all big life events that should be documented with the Philippine embassy. This assures that when they become Japanese citizens, they will be able to prove their citizenship.

The embassy is also in charge of reporting a Filipino national’s marriage to a Japanese citizen. It also includes information on Filipinos who have died in Japan.

The embassy is also in charge of reporting a Filipino’s marriage in the country and providing consular services in Japan. It also aids in the reporting of deaths across the country.

Assistance to Nationals (ATN) Services

Assistance-to-nationals is a vital part of the Philippine’s foreign policy. It is carried out through the Philippine Embassy in Japan, which has more than 200,000 Filipinos in the country.

The embassy is dedicated to safeguarding OFWs’ rights and well-being in Japan. It seeks to offer them with the assistance they require through a variety of programmes and services. They are as follows:

·         Guidelines for Accreditation of Foreign Media to the Philippines

·         Registration of Filipino Community Organizations With The Philippine Embassy in Tokyo

FCOs in Japan are urged to join and become a Registered Filipino Community Organization (RFCO). The Philippine Embassy in Tokyo grants an RFCO official recognition (but not legal personality). To meet the FCO’s purpose and objective, registration with the Philippine Embassy entails specific responsibilities.

·         Repatriation of Ashes to the Philippines

·         Repatriation of Remains of a Filipino National

Where is the Location of the Phil Embassy in Tokyo, Japan?

The Philippine Embassy in Tokyo, Japan is located in 5-15-5 Roppongi Minato-ku, Tokyo 106-8537. The embassy is accessible from three subway lines: the Eidan Hibiya Line (via Roppongi Station), Toei O-Edo Line (via Roppongi Station or Azabu Juban Station), and the Eidan Nanboku Line (via Azabu Juban Station). You may avail of the above-listed embassy services from 9:00 am to 6:00 pm, Mondays to Fridays.

What is the Contact Number of the Philippine Embassy in Tokyo, Japan?

Based on the service that you need, you will have to call a dedicated hotline of the Philippine Embassy in Tokyo, Japan. For passport and Other Consular Services Hotlines, call (03) 5562 1600 + 8 + 127 + # + 0. For Assistance to Nationals, use this hotline: 03) 5562 1600 + 8 + 133 + # + 0.

What is the Website of the Philippine Embassy in Tokyo, Japan?

To learn more about all of the services offered by the Philippine Embassy in Tokyo, Japan, as listed below, you may visit their official website via https://tokyo.philembassy.net/:

Services and Programs:

Consular Services

  • Visa
    • Balikbayan Program
    • General Information
    • Non-Immigrant Visa Requirements (Temporary Visitor Visa)
    • Non-Quota Immigrant Visa
    • Other Visa Categories and Extension of Period of Stay
    • Visa Application Process
    • Visa-Free Entry for Temporary Visits
    • Waiver of Exclusion Ground (WEG)
  • Passport
    • New Application ( Adult )
    • New Application ( Minor )
    • Renewal Application ( Adult )
    • Renewal Application ( Minor )
    • Special Cases ( Lost Passport, Assumed Identity, Mutilated Passport )
    • Travel Document
  • Civil Registration
    • Judicial Recognition of Foreign Divorce
    • Legal Assistance in the Philippines
    • Legal Capacity to Contract Marriage / Certification (LCCM)
    • Marriage License
    • PSA SERBILIS Delivery Service
    • Recognition as a Filipino Citizen
    • Report of Birth (ROB)
    • Report of Death (ROD)
    • Report of Marriage (ROM)
  • Notarial Services
    • Apostille (Formerly Authentication)
    • Dual Citizenship
    • NBI Clearance
    • Renunciation of Philippine Citizenship
  • Miscellaneous
    • Guidelines for Accreditation of Foreign Media to the Philippines
    • Registration of Filipino Community Organizations With The Philippine Embassy in Tokyo
    • Repatriation of Ashes to the Philippines
    • Repatriation of Remains of a Filipino National

What are the Social Media Pages of Philippine Embassy in Tokyo, Japan?

To reach more Filipinos in Tokyo, Japan and those who wish to visit the country, whether, for work or any other purposes, the Philippine Embassy has launched its official Facebook page (facebook.com/PHLinJapan/).

How to Make an Appointment to Visit the PH Embassy?

Due to the outbreak of the Coronavirus Disease 2019 (COVID-19), only a limited number of passport applicants will be accommodated through an online appointment system in Tokyo, Japan.

All appointments are confirmed and will be accommodated at a time that works for you. Those with confirmed appointments can be picked up from 9:00 AM to 1:00 PM, Mondays through Fridays. Setting an appointment online is free of charge.

You may book your appointment for consular services through this link: tokyopeconsularappointment.setmore.com/bookappointment.

Important: Due to the COVID-19, the Philippine Embassy will continue to conduct ONLINE APPOINTMENTS ONLY for passport applicants until further notice via (https://tokyo.philembassy.net/pponline/), in accordance with health precautions advised by both the Philippine and Japanese governments. If the applicant does not appear on his or her date and time of appointment, he or she is required to re-enrol in other available dates in the Online Passport Appointment System.

Video: Visiting the Philippine Embassy in Tokyo, Japan

Here’s a video shared by a Filipina based in Tokyo, Japan who went to the Philippine Embassy for some government transactions. She then shares how to get to the Philippine Embassy in Roppongi, Tokyo. Watch until the end for some tips and reminders for a convenient trip to the Philippine Embassy in Tokyo, Japan.

Final Thoughts

The Philippine Embassy in Tokyo is very accessible if you’re taking the subway. There are various services you can avail of in this facility. So if it’s your first time to visit, make sure to keep a  copy of this guide on hand so you can know where to go, what to do, and most important, what to expect.

READ NEXT: How To Renew Your Philippine Passport in Tokyo, Japan

Contact Information

Address: 5-15-5 Roppongi Minato-ku, Tokyo 106-8537
Office Hours: 0900H to 1800H Monday to Friday
E-mail Address: consular@philembassy.net
Website: https://tokyo.philembassy.net/en/
Facebook: https://www.facebook.com/PHLinJapan/

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